Gusto and QuickBooks, read together
Gusto runs payroll and QuickBooks keeps the books. Each payroll lands in the books as entries, but the questions an owner asks need both: can we make Friday, what does labor really cost, and why does the payroll account not tie out.
Liaison reads Gusto and QuickBooks together and answers those questions directly.
Where Gusto and QuickBooks disagree
- Payroll posts to the books as totals, so labor cost by department needs Gusto’s detail.
- The cash the next payroll needs depends on what is in the bank and what customers will pay before Friday.
- Contractor payments in Gusto and bills in QuickBooks can count the same work twice.
- Time off and new hires change next month’s payroll before the books know.
Questions it answers across both
- “Can we make payroll on Friday if the two biggest invoices land late?”
- “What did labor cost by department last month, against revenue?”
- “Which contractor payments in Gusto also show up as bills in QuickBooks?”
- “What will payroll look like next month with the new hires and time off?”
What Liaison does with Gusto and QuickBooks
- Checks the cash position against the next payroll a few days ahead and tells you if it is tight.
- Writes labor cost by department against revenue every month.
- Flags contractor work paid twice, once in Gusto and once as a bill.
- Builds the 30, 60 and 90-day cash forecast with payroll in it.
What it reads and does in each
Liaison across Gusto and QuickBooks, set up with you, for $629 a month.
- Connects to Gusto and QuickBooks with access you grant and reads them as one record; nothing is replaced or re-entered.
- Does the routine work in your voice; each kind of work is approved once.
- Answers across both: what Gusto says, what QuickBooks says, and where they disagree.
On Professional we connect your tools, bring your data in and set up the first rules with you. Anything that moves money waits for your yes.
“Cut our month-end close from 4 days to 4 hours.” Marcus C., owner
$629 a month, or $500 a month on a 12-month term. Prefer to start on your own? Starter is $149 a month, self-serve, with a free trial first: 7 days, no card.
Questions
Does Liaison run payroll?
No. Gusto runs payroll. Liaison reads it alongside the books and the bank, so you see what payroll means for cash before it runs.
Does it work with Xero?
Yes. The same reads run against Xero.
Who on my team can see payroll?
You choose who can use the Gusto connection. Everyone else on your team works without it.
What does it cost?
Liaison starts at $149 a month. Professional is $629 a month and Team is $2,950 a month for up to five seats. Every plan works with the tools you connect.
See it on your own business.
Thirty minutes with us, on your own tools. Bring the thing that eats your evenings and watch it get handled from your own inbox, calendar and books.
Professional is $629 a month and we set it up with you. Starter is $149 a month, self-serve, with the free trial first: 7 days, no card. Every plan is on the pricing page.