Stripe and QuickBooks, read together
Stripe collects the money and QuickBooks keeps the record. A payout bundles many charges, minus fees, refunds and disputes, and arrives days later as one deposit. Subscriptions renew on their own schedule, and an invoice paid by card can sit open in the books for weeks.
Liaison reads both systems, ties each payout to the charges and invoices inside it, and shows you exactly where Stripe and QuickBooks disagree.
Where Stripe and QuickBooks disagree
- A payout is many charges minus fees, refunds and disputes, settled days after the sale.
- An invoice paid in Stripe can stay open in QuickBooks, so receivables look larger than they are.
- Subscription renewals, prorations and failed retries create revenue the books may not see in the same month.
- Disputes pull money back weeks later, after the original sale was recorded.
- The same customer often exists twice, once in each system, under a different name or email.
Questions it answers across both
- “Which invoices were paid in Stripe but are still open in QuickBooks?”
- “What did Stripe fees cost us last quarter, as a share of revenue?”
- “Does every payout this month match a deposit in the books?”
- “Which disputes are open, how much is at stake, and when is each response due?”
What Liaison does with Stripe and QuickBooks
- Ties every payout to its charges, fees, refunds and disputes, and flags any that do not match a deposit.
- Records the payment on invoices paid in Stripe that are still open in QuickBooks, after you confirm.
- Lists failed subscription payments and drafts the customer follow-up in your voice.
- Writes the monthly view of gross revenue, fees, refunds and disputes from both systems.
What it reads and does in each
Liaison across Stripe and QuickBooks, set up with you, for $629 a month.
- Connects to Stripe and QuickBooks with access you grant and reads them as one record; nothing is replaced or re-entered.
- Does the routine work in your voice; each kind of work is approved once.
- Answers across both: what Stripe says, what QuickBooks says, and where they disagree.
On Professional we connect your tools, bring your data in and set up the first rules with you. Anything that moves money waits for your yes.
“Cut our month-end close from 4 days to 4 hours.” Marcus C., owner
$629 a month, or $500 a month on a 12-month term. Prefer to start on your own? Starter is $149 a month, self-serve, with a free trial first: 7 days, no card.
Questions
Does Liaison replace the Stripe connection in QuickBooks?
No. Keep the connection you have. Liaison reads both systems after it has run and finds what is still out of step.
Will it refund a customer or cancel a subscription?
Only when you say so. Refunds, payouts and cancellations move money, so each one waits for your yes.
Does it work with Xero?
Yes. The same matching runs against Xero.
What does it cost?
Liaison starts at $149 a month. Professional is $629 a month and Team is $2,950 a month for up to five seats. Every plan works with the tools you connect.
See it on your own business.
Thirty minutes with us, on your own tools. Bring the thing that eats your evenings and watch it get handled from your own inbox, calendar and books.
Professional is $629 a month and we set it up with you. Starter is $149 a month, self-serve, with the free trial first: 7 days, no card. Every plan is on the pricing page.